NOTICE OF SPECIAL GENERAL MEETING OF THE MEMBERS OF COA SYDNEY INC

To all members of COA Sydney Inc. Pursuant to a determination of the Committee of Management of COA Sydney Inc (COA) made under Rule 24 of the Constitution of COA, a special general meeting of members will be held on Monday 22nd November 2021 at 10am at 25 Rowe Street Woollahra.

The purpose of this meeting is to consider and approve of the adoption of a new Constitution to replace the existing constitution.

The existing Constitution dates back to 21 April 2010. Since that time the Statute by which COA is regulated has been replaced by the Associations Incorporation Act 2009 and the 2016 Regulation made under that Act. The proposed new Constitution contains provisions consistent with the new legislation.

In addition, the proposed new Constitution allows the use of technology for all notifications to and by members, allows meetings to be held and decisions to be made using technology, and for the register of members to be held in electronic form. The proposed new Constitution also contains detailed provisions concerning the duties and responsibilities of Executive members of the Committee.

View a draft copy of the proposed Constitution here, and a hard copy will be available for perusal at the special general meeting. Any member who requires a copy will be provided with a hard copy either to be picked up by arrangement from the COA Centre, or forwarded by prepaid post.

In addition to the changes referred to briefly above, the new proposed Constitution

  1. refines the objects of COA
  2. inserts new provisions for dealing with disputes with members
  3. makes substantial changes to the election and terms of office of office bearers and Committee members in order to extend the terms of office to 3 years. This will ensure continuity and allow members to develop and participate in long-term strategies for the benefit of COA.
  4. provides for a maximum of 10 elected members of the Committee, with power to appoint other members as needed
  5. provides that the President shall be elected at an Annual General meeting for a term of three years, but with a maximum continuous term of six years
  6. provides that the immediate past president shall be an ex officio member of the Committee for a period of three years only
  7. provides that all other Committee members can only be elected for more than 6 continuous years by special resolution of the members requiring 75% of votes
  8. provides that Executive positions of two Vice Presidents, Treasurer, Secretary and Public Officer shall be elected from time to time from members of the Committee by those members.

In order to introduce these new provisions the proposed Constitution provides that at the first Annual General meeting after the Constitution has been adopted

  1. the President shall be elected for a fixed period of 3 years
  2. Three each Committee members shall be elected for fixed terms of 1, 2 and 3 years, and thereafter each of these Committee members standing for election at the next Annual General Meeting shall be elected for a fixed period of 3 years.

The intention is that at the third Annual General meeting following the adoption of the new Constitution, all Committee members other than the President will have been elected for fixed periods of three years with the effect that three of them will be able stand for re-election each year for a fixed period of 3 years.

This is an important meeting and the Committee hopes that you will be able to attend so that these important changes can be made to our Constitution, for the benefit overall of COA and, of course, its members.

If you need any further information, please leave your contact details with the office and a member of the Committee will make contact with you.

 

 

Roni Vandor,

Secretary of COA Sydney Inc, on behalf of the Committee of Management.

September 2021.